League Policies

Forfeit Policy

[January 2024]


Over the last few years, we've noticed a slight uptick in the number of forfeits across Beehive leagues. Emergencies happen, yes, but poor planning is not an acceptable excuse. It wastes opponents, referees and our time, money and energy. It is the responsibility of the members of the team, and more specifically the captain, to ensure a full team will be ready to play when their scheduled game is set to begin. Setting up a group/team chat and doing a roll call (or telling everyone to use the RSVP feature in the Beehive app!) a few days before the game isn't very difficult.



To minimize forfeits and maximize fun in 2024 and beyond, here's the new law of the land:


  • If your team doesn't show up to a scheduled game and hasn't contacted us through the Beehive Hotline before noon (mst) on the day of the scheduled game (for flag football you must let us know by midnight on Saturday), the captain will be charged $20 via card on file.
  • If the team forfeits again without providing Beehive advanced notice (before 12pm mst), the captain will be charged $40.
  • If it happens a third time, the team will be removed from the schedule for the rest of the season and NO refunds/credits will be given.

Any and all fines collected by Beehive will be spent on food and drinks at the next social gathering (mid season party, happy hour, pub crawl).

We tested this new approach during our Summer 2023 Pickleball leagues and it was very effective at ensuring teams were showing up and/or providing us necessary notice to inform opponents they wouldn't have a game.



Substitute Player Policy

[January 2024]


Subs are welcome to join Beehive during the regular season for up to 3 games. They can fill in for any reason without needing to notify us. Just show up with a good attitude and a basic knowledge of the rules. 


If they wish to play more than 3 games, they need to join the roster by registering on the website. No, we don't have an enforcement mechanism for this except our trust in your basic sense of human integrity.


During the playoffs the following stipulations will be strictly observed:


  • You must have all playoff subs approved before the start of playoffs. (This means your team should have a chat before the playoffs to ascertain if/when roster players aren't going to make games so the captain can find subs/contact the league with appropriate requests).


  • There is a limit on the number of subs that you may request (Kickball/Softball/Flag Football - 3 subs; Soccer/Dodgeball/Sand Volleyball/Indoor Volleyball/Futsal/Basketball - 2 subs; Cornhole/Darts/Pickleball - No subs are allowed).


  • You cannot request subs if you have enough rostered players to field a team. For example: Kickball is a 10v10 sport. If you have 14 players on your kickball roster and 4 are injured, you cannot request subs as you still have 10 (enough to field a full team). If you have 11 on your kickball roster and 3 are injured, you may request 2 subs so that you have 10 players.


  • Teams found to be in violation of any substitute player rules here can be retroactively forfeited from advancing (ie we find out after your first round game but before your second round game that you violated the rules, the team you beat will advance in your place).


  • In the past, subs would only be approved for injury and illness. Now, subs will be approved for whatever reason you deem them necessary (work trips, concerts, weddings, etc all fine).


  • The season being extended due to inclement weather doesn't change any of the other substitute player stipulations listed here.


  • Approved subs (or your rostered players) must be used the entirety of the playoffs (you can't have Jane and Sally sub the first week of playoffs and Joan and Sarah the second week of playoffs).